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Account Coordinator

Company: Stephen Gould Corporation
Location: Fremont
Posted on: July 29, 2022

Job Description:

Job Description What Makes Stephen Gould Exceptional. Founded through a passion for entrepreneurship, our success is due to the ingenuity and tenacity of our extraordinary teams, bringing people and ideas together. With Stephen Gould, everything is within reach including an exciting career opportunity. We want you to join our team and build on our incredible 80-years of excellence. Stephen Gould looks for people that want to design and develop exciting solutions for a variety of engaged and passionate clients across the globe. With headquarters in Whippany, New Jersey, 40 locations throughout the U.S and operations in six countries outside the U.S, we have grown tremendously while staying true to our 5 Principles: Stephen Gould - 5 PrincipalsValues and behaviors we look for:

  • Strive for excellence, treat mistakes as opportunities for learning and growth.
  • Have resilience and drive with accountability and responsibility when something doesn't go as planned.
  • Embrace change and be nimble though the dynamic and evolving environments.
  • Nurture the connections you make, bolster your network with reliable and innovative ideas. What will I do? As an Account Coordinator you will manage client product and business portfolios (orders). This position encompasses the administration of client activity relating to composing client and supplier correspondence, processing orders, placing the orders with suppliers, maintaining distribution (inventory) spreadsheets, project tracking, research and upkeep of customer mandated reports. The role works closely with clients, suppliers, and internal teams to best meet client needs and sales agent needs. If you like supporting an innovative business and product solutions including, bit not limited to processing and entering specs into our ERP and feel a sense of responsibility for providing outstanding service to a client this role is a great fit! The Account Coordinator is the sole person responsible for following and managing an order from inception to payment. Communication, detail orientation, multitask oriented, accountability, self-motivation, and time management are key to success.
    • You will ensure that client portfolios and sales teams align to and emulate the company's policies, procedures, and behavioral expectations. We lead with quality and heart in every interaction.
    • You will communicate with sales agents, project managers, branch and corporate partners, clients, warehouse personnel and suppliers.
    • You will initiate quotes in support of client product requests and update or address repeat quotes as needed.
    • You will receive, process and place client orders including scheduling shipment of goods via land, air and or sea.
    • You will have a key role in managing customer forecasts and inventory management.
    • You will own and process Quality Management Standard documents - including ISO forms, Return Material Authorizations (RMA), Certificates of Compliance and other quality control processes
    • Within the ERP system (Epicor) you will capture all supporting documentation for orders included but not limited to freight invoices, inventory management documents and are responsible for product receipt and release from warehouse.
    • You will work with Corporate Depts to ensure orders are processed for billing in a timely manner and drive the prompt collection of invoices. Collection includes requesting credits from suppliers, issuing credits to customers, requesting corrected invoices, initiating payment plans, researching short payments, and submitting payment remittance details. This role is responsible for working directly with clients and sales teams within the Sales Department, and closely coordinate with various departments within the corporate office. You will have a dotted reporting line into the Sales Manager and report to the branch Office Manager. Role Requirements
      • Associate degree in Business or related discipline + 2 years of experience required.
      • Bachelor's degree in business or related discipline highly preferred
      • High Proficiency in Microsoft Word, Excel, Outlook and virtual communication and collaboration tools – such as Microsoft Teams, Webex and Zoom highly preferred
      • Bilingual English/Spanish highly preferred
      • ERP (Enterprise Resource Planning) system knowledge for core supply chain, manufacturing, services, financial and other processes of an organization highly preferred.
      • Ideally experience in a corporate sales and service environment is preferred
      • Purchasing and inventory management experience preferred
      • Must work well independently and be self-motivated
      • This role offers the opportunity to work a hybrid working model. THIS POSITION DESCRIPTION IN NO WAY SATES OR IMPLIES THAT THESE ARE THE ONLY DUTIES TO BE PERFORMED BY THE EMPLOYEE(S) INCUMBENT IN THIS POSITION. EMPLOYEES WILL BE REQUIRED TO FOLLOW ANY JOB-RELATED INSTRUCTIONS AND TO PERFORM ANY OTHER JOB-RELATED DUTIES REQUESTED BY ANY PERSON AUTHORIZED TO GIVE INSTRUCTIONS OR ASSIGNMENTS.EEOC: Stephen Gould is an equal opportunity employer

Keywords: Stephen Gould Corporation, Fremont , Account Coordinator, Professions , Fremont, California

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