Department Coordinator, Ancillary, Limited Term
Company: Sutter Health Corporation
Posted on: November 19, 2023
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Fremont time type Full time posted on Posted 2 Days Ago job
requisition id R-49592 We are so glad you are interested in joining
Sutter Health!Organization:PAMF-Palo Alto Medical Foundation
ALDPosition Overview:Provides a variety of routine and specialized
clerical and administrative duties in support of an ancillary unit.
Execute a variety of clerical duties, prioritizes information and
requests in a timely manner. Gains confidence and cooperation from
staff, physicians, and other healthcare providers. Adheres to all
local/state/federal regulations, codes, policies and procedures to
ensure privacy and safety. May also be responsible for orienting
new staff to the department/unit.Job Description:These Principal
Accountabilities, Requirements and Qualifications are not
exhaustive, but are merely the most descriptive of the current job.
Management reserves the right to revise the job description or
require that other tasks be performed when the circumstances of the
job change (for example, emergencies, staff changes, workload, or
ADMINISTRATIVE SUPPORT SERVICES.
--- Performs a series of specialized clerical and administrative
duties and tasks; establishes work priorities, and creates
documents including letters, memorandums, manuals, and reports.
--- Receives and screens calls, messages, mail and email
communications, and visitors.
--- Compiles charts by calling and collecting orders, test results,
labs, reports and clearances, and scans information into electronic
health record (EHR).
--- Coordinates meetings, providing support by establishing travel,
lodging, event arrangements, equipment or reservations as
necessary. Participates in departmental meetings by preparing
notices, agendas, and minutes.
--- Manages calendars, departmental schedules, coordinates
activities, and prepares for meetings and events. Arranges for
complex logistical needs.
--- Coordinates and schedules patient appointments as needed and
appropriately within EHR system.
--- Collects for self-pay portions of patient bills, including
processing credit cards through POS systems.
--- May maintain timekeeping records and function as department
--- Assists in quality and physician credentialing compliance to
include, licensure, certification, accreditation as needed.
--- Assists department staff in the use of the electronic medical
record and other systems; may act as resource for computer-related
--- Ensures that routine and priority tasks are completed within
established departmental time frames.
--- Maintains a clean, neat, and safe working environment, by
inventorying and ordering accessories and supplies periodically to
maintain established stock levels.
--- Transports or arranges for transport of supplies and equipment
between units or departments as needed.
--- Inspects and arranges for equipment repairs, monitors costs and
needs for replacement.
--- Maintains strictest confidence of all patient protected health
information (PHI) and protects all PHI from accidental,
intentional, or inappropriate disclosure.
--- Performs all duties in compliance with department standards,
policies, and procedures, as well as local, state and federal
regulatory agencies to deliver the highest level of patient privacy
--- Retains and completes mandated continuing education
requirements to meet departmental and facility requirements.
- Equivalent experience will be accepted in lieu of the required
degree or diploma.
- HS Diploma or equivalent education/experienceTYPICAL
- 1 year recent relevant experience
SKILLS AND KNOWLEDGE:
- General knowledge of various medical terminology, procedures,
views, and equipment.
- Written and verbal communications skills to communicate with
fellow team members, supervisors, patients, and other
- Well-developed administrative, time management and
organizational skills, including the ability to prioritize
assignments and work within standardized policies and procedures to
achieve objectives and meet deadlines.
- Basic knowledge of computer applications, such as Microsoft
Office Suite (Word, Excel and Outlook), electronic health records
(EHR), EPIC, and related information systems.
- Interpret a variety of data and instructions, furnished in
written, oral, diagram, or schedule form.
- Prioritize assignments and work within standardized policies
and procedures to achieve objectives and meet deadlines.
- Work independently, as well as be part of the team, including
accomplishing multiple tasks in an environment with
- Identify, evaluate and resolve standard problems by selecting
appropriate solutions from established options.
- Exercise sound judgment.
- Ensure the privacy of each patient's protected health
- Build collaborate relationships with peers and other staff
members to achieve departmental and corporate objectives.Job
Shift:DaysSchedule:Full TimeShift Hours:8Days of the Week:Monday -
Status:Non-ExemptWeekly Hours:40Employee Status:Limited Term (Fixed
Term)Number of Openings:1Sutter Health is an equal opportunity
employer EOE/M/F/Disability/Veterans. Pay Range is $31.44 to $39.28
/ hour The salary range for this role may vary above or below the
posted range as determined by location. This range has not been
adjusted for any specific geographic differential applicable by
area where the position may be filled. Compensation takes into
account several factors including but not limited to a candidate's
experience, education, skills, licensure and certifications,
department equity, training and organizational needs. Base pay is
just one piece of the total rewards program offered by Sutter
Health. Eligible roles also qualify for a comprehensive benefits
package. About Us Working at Sutter Health Sutter Health values and
supports the unique talents and strengths that each employee brings
to our organization. As a result, you are empowered to apply your
passion for healing in innovative ways to care for patients and
Keywords: Sutter Health Corporation, Fremont , Department Coordinator, Ancillary, Limited Term, Other , Fremont, California
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