Coordinator - Property & Client Services, Westfield Mission Valley

Company: Unibail-Rodamco
Location: Fremont
Posted on: June 17, 2022

Job Description:

Do you want to help revolutionize a major industry? At Unibail-Rodamco-Westfield (URW), you'll have the opportunity to impact the future of airports by developing innovative and engaging places that reinvent being together. Come join a team that builds excitement about working at URW. You'll get to work with leaders who are passionate about tackling changing consumer behavior with innovative experiences. All this bold vision means the company culture embraces evolution and change. We believe there is no "perfect" candidate, and want to encourage applying even if all the requirements listed aren't met. If you're passionate about URW and looking to learn and grow, then we look forward to reviewing your application!

We are currently looking for our:

Coordinator - Property & Client Services

What we offer

Reporting to the General Manager and supporting the Center Management Team, this is a full-time role responsible for all center-level administration.

Administration

* Contracts Administration - Service Contracts, Work Orders and General Expenditure
* Procore Administration - support Facility Operations in the bidding process including collecting and uploading required documentation and approval process
* Finance Administration, including Accounts Payable, Accounts Receivable and Other Finance Processes
* Specialty Leasing Percent Rent administration
* Month End General Accounting

Specialty Leasing and Brand Ventures Coordination of Center Level Program

* Responsible for center-level coordination of ALL temporary in-line and common area mall activations, including Retail Merchandizing Units (RMUs), pop-up in-line stores, and kiosks.
* Performs center walks/inspections, ensures Tenant activation complies with visual merchandising Design Guidelines.
* Monitors pipeline activity, distributing reports to center team, and plans the activation schedule.
* Liaises with Tenants on requirements to activate in center, including insurance, permits, signage and center operations.
* Arranges regular communication with center and Specialty Leasing teams to plan and align on activity and tenant requirements and troubleshoot issues.
* Maintains Inventory of units and liaises with Facility Operations on maintenance and repairs.
* Takes photos of activations, media, and space opportunities and uploads them to Salesforce.

General Coordination and Duties

* Collection and input of sales information from tenants
* Assists Sr. General Manager with the processing of Open/Closed/What's Happening Notices and uploads to Salesforce.
* Uploads executed storage leases to Salesforce, maintains the center Storage Tracker.
* Processes mail - receives, opens, scans and mails: Certificates of Insurance, manual checks (mails to the lockbox), invoices, other general information.
* Prepares Tenant Operational Defaults for breach of lease covenants, issues to the General Manager for signature and distributes to the Tenant.
* Coordinates URW Connect
* Attends weekly staff meeting and customer service ("STYLE" program) sessions.
* Attends required training classes and programs.
* Other duties, as assigned.

What we are looking for

You. . .

* BA or BS degree or equivalent experience required.
* 2-3 years' prior experience in an administration role, working with cross-functional teams.
* Experience of basic finance administration: processing purchase orders/invoices, assisting with accruals and budget forecasting.
* Proficient in current Microsoft Office software including Outlook, Word, Excel, PowerPoint, and SharePoint. Working knowledge of enterprise management systems (Salesforce) and project management software (Procore) is advantageous.
* Exceptional process management skills; can organize and prioritize an efficient workflow, simplify complex processes, anticipate and adjust for problems and roadblocks, adapt to changing priorities, and manage from start to finish.
* Exceptional customer service skills and the ability to develop and maintain effective relationships; dedicated to meeting the expectations and requirements of internal and external customers.
* Ability to maintain composure in all scenarios.

What is important to us

Unibail-Rodamco-Westfield (URW) is driven by an entrepreneurial foundation of talented and ambitious employees who embrace change, strive for innovation, and know when to venture into uncharted terrain. Teams within URW are collaborative and thrive by working together to seize opportunity and solve challenges. Employees receive mentorship and guidance while being empowered to drive their initiatives, embracing their individuality and unique backgrounds. URW's flagship destinations are interwoven into the community fabric, and we give employees the power to be impactful in their work and lead meaningful change in our communities through volunteering, DE&I programming and leading ESG efforts. URW is an innovator and trend setter in experiential entertainment and is making bold moves to be a brand that creates inspiring consumer experiences in-person and digitally. Breaking beyond conventional beliefs, URW is surprising and delighting customers by reinventing being together and creating memorable moments.

Our company purpose - to Reinvent Being Together - is about reimagining how individuals and communities come together, socialize, and enjoy dynamic experiences alongside one another in entirely new ways. We are at our best when we are TOGETHER safely and joyfully. We are pleased to announce our new hybrid schedule working 3 days per week in our Los Angeles and New York corporate offices and up to 2 days per week remotely. In returning to the office, we are following federal guidance on what we need to do to safeguard the health and safety of our employee community, including that URW employees must be fully vaccinated or request an accommodation.

Unibail-Rodamco-Westfield is an equal opportunity employer that embraces diversity of backgrounds, perspectives, experience, and skills. We believe that diversity plays an important part in the success of our business, and we are committed to creating an environment which respects, values, celebrates and makes the most of people's differences.

We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, and other legally protected characteristics.

Join us to Reinvent Being Together.

Keywords: Unibail-Rodamco, Fremont , Coordinator - Property & Client Services, Westfield Mission Valley, Other , Fremont, California