We are seeking an "Accounts Payable Specialist" in the Fremont,
Reviews all invoices for appropriate documentation and approval
prior to payment.
Prints and obtains signatures on all account payable checks.
Distributes signed checks as required.
Prepares garnishment checks per reports from payroll.
Acts as liaison between corporate and branch accounts payable
Answers all vendor inquiries.
Maintains all accounts payable reports, spreadsheets and corporate
accounts payable files.
Assists corporate financial officers and branch personnel as
Prepares cleared checks for storage.
Assembles and processes overnight shipments to branches.
Assists in monthly closings.
Prepares analysis of accounts, as required.
Performs filing and coping.
Meets and complies with FOA monthly closing requirements
Prints out sales journal
Prints out financial statements
Prints out inter-company invoices
Updates sales location table
Files bank statements
Corporate tax return data preparation
County tax, IRS tax audit preparation, and correspondence
Responsible for preparing, verifying, and entering of journal
entries into the general ledger (GL)
Prepares year-end closing of ledgers, including calendar year
Prepares consolidation reports for xxx Headquarter finance
Supports semi-annual review and audit by preparing documents and
Communicates with other departments on accounting-related
Other and Miscellaneous
Participates in cross training and backs up other Accountants
May attend outside meetings, such as company group meetings,
seminars, trade shows, conventions, and conferences, for both
information sharing and learning purposes
Performs special projects and other miscellaneous duties as
assigned by management
Reports all irregular issues and problems to supervisor for
Contacts affiliated companies for related party transactions
Must be reliable and extremely trustworthy.
Must be proficient in Microsoft Office Suite or related
Must be able to learn other accounting software systems.
Excellent organizational skills and attention to detail.
Ability to maintain confidential and meticulous records.
Prolonged periods sitting at a desk and working on a computer.
BS degree in Finance, Accounting or Business Administration or the
equivalent combination of education and experience
Certified Accounts Payable Professional (CAPP) certification
Minimum 2 year experience in Accounts Payable
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