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Program Coordinator, Career Education Programs and Services

Company: Inside Higher Ed
Location: Fremont
Posted on: February 19, 2021

Job Description:

Program Coordinator, Career Education Programs and ServicesOhlone CollegeIdeal Candidate Statement: Ohlone College's Career Education program and services support the college's mission to offer high quality educational and career pathways courses (credit and noncredit) to serve the diverse needs of all students and the community. Ohlone College offers Career Education certificates and degrees to prepare students to enter the workforce in a variety of industries, including Business, Health, Arts, Digital Media, and Science and Technology.The ideal candidate will have:1. Strong organizational skills and the ability to manage competing priorities and multiple stakeholders2. Experience using a variety of technology tools and platforms to serve students3. Excellent verbal and written communication skills and the ability to connect with a diverse audience4. Excellent customer service skills that support strong working relationships with students, faculty, staff, and administrators5. Ability to work independently with minimal supervisionJob Description Summary: All employees are expected to demonstrate sensitivity to and respect for the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of the Colleges' students, faculty, staff and community.Under general supervision, the Director of Career Education Programs and Services, perform a wide variety of duties in support of the Career Education Programs, Services and Students. The position advises potential and current Career Education students on admission processes and general guidance. Works with minimal supervision to respond to student inquiries, provide in-reach to support student success in Career Education credit and noncredit courses, work-based learning placements including internships and apprenticeships. Presents on Career Education programs and services in various venues such as information sessions and committee meetings.The position performs a broad level of responsibilities, including serving as a liaison between the administrator and the general public and other campus and community officials; coordinate and implement ongoing academic support programs and other Career Education activities in support of student success. Provide coordination and logistical support for work-based learning activities across Career Education departments.Position will require occasional evenings and weekends.Essential Duties: 1. Collaborates with Outreach staff, schedule and facilitate noncredit and career education information sessions, orientations and registration sessions with local Adult Education Programs and other community-based partners. 2. Develop, schedule and facilitate activities to support current Career Education and Noncredit student success, including conducting workshops, orientations and information sessions.3. In partnership with academic staff provide early alert to support career education and noncredit students, including referrals to resources available on campus.4. Coordinate with the Counseling department to support the transition of students from K-12 and Adult School Career Pathways to Ohlone Career Education programs;5. Coordinate with work-based learning sites, including but not limited to internships and apprenticeships; 6. Support work-based learning students to ensure the completion of required documents such as background check, immunization and other required paperwork7. Maintain current content on relevant web pages in collaboration with noncredit and career education programs ; integrate content to promote student support and success;8. Coordinate Work Experience (WEX) orientations in collaboration with the WEX faculty, including setting up and facilitating online meetings as necessary;9. Respond to student email and phone inquiries about noncredit and career education courses; 10. Collaborate with Admissions and Records staff to ensure accurate completion of Noncredit applications;11. Organize, create and maintain electronic records and documentation systems for career education programs and services;12. Develop systems for tracking and reporting key metrics of success;13. Participate in campus-wide committees and discussions related to Career Education, Career Pathways and Noncredit;14. Coordinate with outside partners as necessary to record and monitor students' time and effort;15. Support WEX faculty in coordinating marketing materials to promote the relevant programs;16. Updates the departmental website and social media accounts;17. Performs related duties as assigned.ENVIRONMENTAL ELEMENTS1. Primarily indoor office environment2. Moderate temperatureKnowledge, Skills, and Abilities: KNOWLEDGE OF:1. Work-based learning programs and services2. Methods and terminology of an assigned area of expertise3. Current trends, research and development in assigned discipline4. Course management software and assigned databases5. Curriculum policies and procedures6. Categorical Funding7. Applicable laws, codes, regulations, policies and procedures pertaining to the programs8. Enterprise Resource Planning (ERP) Software9. Data reporting software10. General office software and equipmentSKILL TO: 1. Use data reporting software to produce reports.2. Use content management software to update information on the departmental website.3. Use general office software and equipment to develop reports, aggregate data, communicate with students, District staff, and federal agencies.4. Interpersonal skills using tact, patience and courtesy5. Oral and written communication skills6. All communications are sensitive to and exhibit an understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students.ABILITY TO: 1. Analyze and evaluate programs, policies and operational needs 2. Communicate effectively both orally and in writing3. Interpret, apply and explain rules, regulations, policies and procedures4. Establish and maintain cooperative and effective working relationships with others5. Operate a computer and assigned office equipment and assigned software6. Analyze situations accurately and adopt an effective course of action7. Meet schedules and timeline8. Prepare comprehensive narrative and statistical reports9. Generate or maintain a variety of reports, records and files related to assigned activities.10. Accurately file documents.11. Develop and maintain effective working relationships with students, District staff, and federal agencies.Education and Experience: Any combination equivalent to a Bachelor's degree in education, counseling or related field and two years increasingly responsible student services or work-based learning experience in an education setting.Preferred Qualifications: Salary Range: Range 38 ($54,960 - $70,152 per year)$54,960 per year$60,588 per year$70,152 per yearPosting Number: S141-14Close Date: 2/26/2021Foreign Transcripts: Transcripts issued outside the United States require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the filing deadline.Benefits Statement: HEALTH AND WELFARE BENEFITS *1. Medical, dental, vision, life insurance, EAP and LTD2. Membership in Public Employees' Retirement System Candidates hired on or after January 1, 2013 are subject to restrictions imposed by PEPRA) 3. Contribution to O.A.S.D.I. (Social Security)4. Paid vacation5. Paid sick leave 6. Paid holidays and district-paid floating personal days7. Summer 4/10 schedule (Fridays off)8. Longevity pay step increase based on your years of service 9. IRS Section 125 Flexible Medical Spending Plan10. 457(b) Deferred Compensation Plan (employee contributes)11. 403(b) Tax Shelter Annuity Plan (employee contributes)*Benefits will be prorated for positions less than 100%Immigration Reform & Control Act of 1986: Applicants selected for positions will be required to provide identification and employment eligibility as outlined in the federal "Immigration Reform & Control Act of 1986."District Statement: A multi-campus single community college district, Ohlone College is located in the southern portion of the San Francisco Bay in California; serving 12,000 students per year. The District has a main campus in the City of Fremont and a newly constructed campus in the City of Newark. Ohlone College is an ethnically diverse institution that promotes innovation and continuous improvement in departments and divisions. The College is named for the native population living in the area when Mission San Jose was founded. The Fremont campus is located just south of the historical Mission. The Newark Campus is located near Interstate 880 and emphasizes programs in health, environment, and technology.EEO Statement Summary: The District is strongly committed to the principles of equal opportunity and to hiring qualified staff who reflect the diversity of our community. The District encourages a diverse pool of applicants and does not discriminate on the basis of sex, race, religious creed, color, national origin, ancestry, age (40 or over), medical condition, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, disability, military and veteran status, pregnancy/childbirth/breastfeeding or related medical condition or any other protected basis in any of its policies, practices, or procedures. The college encourages applications from all qualified applicants.If you have a disability and are in need of special services, equipment, or facilities in order to apply or interview for this opening, please call the Human Resources office at: (510) 659-6088.Conditions of Employment: Offers of employment are contingent upon Governing Board approval. Employment with Ohlone Community College is not complete or official until applicants meet all pre-employment requirements. All new employees are required to submit official transcripts and proof of freedom from tuberculosis. In addition you will be required to provide identification and employment eligibility as outlined in the federal "Immigration Reform & Control Act of 1986." Pre-employment tests and/or medical examinations may be required. Ohlone Community College does not sponsor H1B visas. Employees must sign the Oath or Affirmation of Allegiance and submit fingerprints for CA Department of Justice clearance.To apply, visit: Copyright --2017 Jobelephant.com Inc. All rights reserved. jeid-a0316edf920f95458976a72161e5e2aa

Keywords: Inside Higher Ed, Fremont , Program Coordinator, Career Education Programs and Services, Other , Fremont, California

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