Adult Program Coordinator

Company: Session Climbing
Location: Santa Rosa
Posted on: April 2, 2026

Job Description:

Summary: The Adult Programs Coordinator is responsible for designing, implementing, and managing all aspects of adult climbing programming at Session Climbing. This includes creating engaging curriculum, organizing new offerings, competitions, workshops and events, supervising instructors, and fostering community engagement. The position requires a strong background in climbing, teaching, and event planning, along with a commitment to safety and industry standards. Essential Duties and Responsibilities: [Note that this is not intended to restrict the tasks that may be assigned.] Develop and implement a comprehensive adult climbing curriculum, including weekly classes, seasonal workshops, and retreats. Organize climbing-related instructional classes for various skill levels, focusing on indoor climbing, bouldering, rope techniques, training, and outdoor climbing. Offer opportunities for all staff to advance personal and professional climbing skills including personal instruction and rescue education essential to the function of any climbing gym employee. Plan and execute biannual adult climbing competitions, maintaining sponsor relationships and collaborating with the department heads and route setters. Supervise, hire, and train climbing instructors to meet industry standards, providing ongoing professional development opportunities and conducting regular class audits. Schedule diverse adult programs and clinics, ensuring alignment with other gym departments and community needs. Obtain and manage permits for guided days, reservations, and book venues as needed. Oversee program safety, including adherence to protocols, gear inspection, and compliance with industry standards. Establish metric goals around program participation and adjusting offerings and marketing strategies to meet those goals. Collaborate with the marketing team to promote adult programs, engaging members and local climbing organizations. Responsibilities will include but not limited to creating emails and social media posts to promote all programming responsible for. Manage and grow adult group event offerings by generating and qualifying leads, developing scalable packages and experiences, and building strong relationships with prospective clients. Oversee pricing strategy, scheduling, and program logistics to ensure events are delivered efficiently, meet revenue goals, and provide a high-quality participant experience. Regular attendance and schedule adherence. Other duties as assigned. Supervisory Responsibilities: Recruitment of new instructors and onboarding them to Session (pending final approval from GM). Annual Training safety measures among all adult programming staff. Establish Quarterly 1:1 meeting with every employee responsible for. Bi-weekly 1:1 checkins with GM in addition to bi-weekly all department head meetings. Collaborate with General Manager to schedule staff via organized, economical, and efficient staffing systems. Maintain discipline and professionalism among staff. Ensure staff quality by participating in assessment and evaluation. Carry out supervisory responsibilities in accordance with the organization's policies and applicable laws. Maintain and continually improve a work culture of professionalism, inclusivity, growth, and individual and collective responsibility. Regularly provide informal, on-the-job feedback and conduct formal evaluations of all adult program instructors. Create, communicate, and update setting short-term and long-term goals for the adult program instructors. Facilitate development and training for the adult program instructors. Work with the General Manager on addressing complaints, resolving problems, addressing performance issues, rewarding, and disciplining employees. Requirements Qualifications and Requirements To perform this job successfully, list the essential duties that an individual must perform satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources. Able to build and maintain relationships over time Excellent communicator, motivator, and collaborator Able to manage budgets Able to meet deadlines CPR/First Aid Certified Able to pass a background check Physical Requirements The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Constantly: 6 or more hours Depth perception (three-dimensional vision, ability to judge distances and spatial relationships) Ability to stand, walk, sit, stoop, kneel, crouch, and crawl Ability to talk and hear Frequently: 3 – 6 hours Ability to wear harness, helmet Ability to use hands to grasp and arms to reach to propel oneself up and down a climbing wall and/or use belay device and rope system Vision: Color Vision (ability to identify and distinguish colors) Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Temperature controlled indoor work environment Exposure to airborne chalk particles Salary Description $25-$30/hr, BOE. 15-20 hours per week.

Keywords: Session Climbing, Fremont , Adult Program Coordinator, Human Resources , Santa Rosa, California