Human Resources Administrative Assistant

Company: Charities Housing
Location: San Jose
Posted on: February 17, 2026

Job Description:

Job Description Job Description Position: Human Resources Administrative Assistant Compensation: $30.00-$34.00/Hour DOE Benefits: Health, dental, vision, FSA, EAP, life insurance (LTD), 401(k), paid sick, vacation, and Holidays. Charities Housing's mission is to develop, own and manage the highest quality affordable housing for extremely low and very low-income individuals, families and those in our community with special needs. For nearly 30 years, through service enhanced property management and structured resident involvement, Charities Housing has fostered and supported the highest standards of human dignity in our communities. The culture at Charities embraces a respectful, diverse and empowered environment. We value a healthy work-life balance and encourage everyone to speak up and step up. Growth, mentorship and training are a priority for our teammates. We like to think outside the box and keep our entrepreneurial spirit alive and strong as the company continues to grow. We believe in working hard, but also having fun along the way and celebrating our accomplishments. This position offers a 4% of annual salary sign-on bonus for new hires! General Nature of Position: The Human Resource Administrative Assistant will perform administrative tasks and services to support effective and efficient operations of the Agency's human resource department. Education & Experience: Bachelor's degree preferred. 2 years' experience performing diverse human resources functions. 2 years' experience working in office environment. 2 years' experience in affordable housing preferred Qualifications: Required knowledge, skills & abilities: Ability to work proactively in a fast-paced team setting and to make independent decisions. Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy. Knowledge and previous experience in ADP. Proficient writing skills, including excellent spelling and grammar skills with ability to proof and edit all correspondence and documentation accurately and to prepare correspondence for vendors and staff. Excellent organizational and time management skills and attention to detail; ability to work with minimal supervision. Excellent presentation and verbal communication skills. Self-starter; desire to succeed in chosen career path and demonstrated ambition to develop career. Demonstrated ability to work effectively with senior management, peers, and entry-level employees. Intermediate knowledge of MS Word, Excel and Outlook. Proficient with or the ability to quickly learn payroll management, human resource information system (HRIS), and similar computer applications. Bilingual a plus (Spanish & English). Essential Job Functions: The following duties are normal for this position but this list is not to be deemed all-encompassing. Other duties may be required and assigned. Maintains accurate and up-to-date human resource files, records, and documentation. Leads in the development and implementation of new processes and procedures as established by the Senior Human Resources Manager. This can include but is not limited to the creation of new forms, rolling out new process changes and tracking implementation. Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management. Maintains the integrity and confidentiality of human resource files and records. Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately. Provides clerical support to the HR department. May assist with payroll functions including processing new hires, answering employee questions, and distributing checks. Coordinates recruitment activities to include preparing and posting job announcements, screening resumes, and scheduling interviews. Conducts employment reference and background checks, prepares offer letters, prepares and conducts new hire orientations. Conducts new hire orientation. Conducts exit interviews and ensures that necessary employment termination paperwork is completed. Coordinates, assists, and supports the administration of employee benefits programs. Coordinates with outside staffing agencies to secure temporary employees, based on departmental needs. Establishes and maintains a variety of filing, record-keeping, and tracking systems. Enters all terminated employees in the COBRA administration provider website. Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations. Maintains a professional attitude, demeanor, and appearance at all times while representing the Agency, especially while interacting with employees, customers, partners, residents and guests. Performs other duties as assigned by the Senior Human Resources Manager. Physical Requirements: Prolonged periods of sitting at a desk and working on a computer. Ability to attend meetings both on-site and off-site. The ability to lift/move/carry up to and including 50 pounds. The above intends to describe the general nature and level of work being performed by people assigned to this job. It is not intended to include all duties and responsibilities. The order in which duties and responsibilities are listed is not significant. Charities Housing is an equal opportunity employer. Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, gender identity, disability, or veteran status, or any other classification protected by state or federal law. If you need assistance or a reasonable accommodation during the application process because of a disability, it is available upon request. Charities Housing is pleased to provide such assistance, and no applicant will be penalized as a result of such a request. We are looking to make an immediate hire. This position will remain open until it has been filled. If we receive resumes from qualified candidates, we reserve the right to start the hiring process at any time. Principals only. No calls please. We will only respond to those persons who are deemed qualified at the sole discretion of Charities Housing. For more information about Charities Housing, please visit our website www.charitieshousing.org. No relocation will be provided. 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Keywords: Charities Housing, Fremont , Human Resources Administrative Assistant, Human Resources , San Jose, California