Research Administration Manager

Company: University of California San Francisco
Location: San Francisco
Posted on: May 8, 2025

Job Description:

Supervises support staff working on grants or contracts according to established policies, practices and defined internal controls. Receives pre-determined work that is subject to a moderate level of control and review. Exercises judgment within defined procedures and policies to determine appropriate action. Identifies risks and responds accordingly. Provides priority setting and workflow analysis. Uses advanced contracts and grants concepts to manage high volume and high complexity transactions.

The Research Administration Manager provides leadership, guidance, and expertise to research administrative staff and faculty. This position is responsible for the direct supervision of a team of professionals or skilled technical employees who oversee all financial post-award, regulatory, and compliance aspects of contracts and grants research administration for the Department's entire extramural (Federal, State, Local, and Private) and intramural (UCSF, Departmental) award portfolio, including research-related gifts and endowments, for research faculty based at Parnassus, SFGH, and Mission Bay. This position also directly provides analytical, fiscal, and budgetary management for specific research faculty portfolios with large, high-dollar awards with high complexity. The Research Administration Manager is responsible for ensuring the team provides accurate, timely, customer-oriented, value-added post-award management services to their Principal Investigators (PIs), University partners, and sponsors. This position is responsible for analyzing and resolving problems, interpreting policies (e.g. fiscal, HR, contracts and grants) and demonstrating expert post-award management knowledge, oversight, and policy development to ensure compliance with institutional, state/local, federal regulations, and generally accepted accounting principles (GAAP). This position develops, modifies, and executes appropriate internal controls to protect University resources.The final salary and offer components are subject to additional approvals based on UC policy.Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.The salary range for this position is $114,200 - $171,300 (Annual Rate).The Department of Anesthesia and Perioperative Care at UCSF provides outstanding patient care, promotes cutting-edge basic and clinical science research, and educates the next generation of health care. providers while focusing on increasing diversity, equity, and inclusion across the organization.

The Department of Anesthesia and Perioperative Care ranks as one of the largest departments in the School of Medicine with an annual budget of $145 million. The two largest components of the annual budget are Professional Fee Income and Extramural Funds, representing 90.4% or $132 million (including ZSFG professional fees and 6.9% or $10.1 million of the annual budget respectively. Currently, the department has over 298 Faculty members, 27 Staff Physicians, 205 Staff Employees, 6 Fellows, 90 Residents, 12 Non-Faculty Academics, 11 postdocs, 68 CRNAs, and 5 Nurse Practitioners at ZSFG.

In addition to the Moffitt-Long Hospital, very active units of the department exist at the Zuckerberg San Francisco General Hospital and Trauma Center (inpatient and outpatient, including a very active trauma service), San Francisco Veterans Affairs Medical Center (inpatient and outpatient), Mt. Zion Medical Center (outpatient, including 23-hour stays and the Pain Management Center), Benioff Children's Hospital Oakland, the UCSF Orthopedic Institute and the Benioff Children's, Betty Irene Moore Women's and Bakar Cancer (NIH-designated Cancer Center) Hospitals in the Mission Bay neighborhood.

The Department now has essential roles in patient care outside of the operating rooms, with active participation in Ambulatory Care, Acute and Chronic Pain, and in the Preoperative Clinic. Over the department's fifty-plus years of existence, the department has been at the heart of modern anesthesia's explosive growth and to this day, continues to have an enormous impact on surgical practice and the management of pain. The department's research, education, and clinical care quickly earned and have maintained reputations that are equal to or better than any institution in the world. Individual members of our faculty have had a major influence on our specialty both nationally and internationally, including NIH study sections, NIH funding, FDA, and Editorial Boards. Research activities within this department are integrated with and inform clinical practice. For many years, ours has been among the top departments for NIH research funding in anesthesia in the United States.

The Department of Anesthesia provides considerable support and structure for research in general and, for research training programs, highlighted by the innovative Pathway to Scientific Independence (PSI). This program begins at the residency level, incorporating the Research Scholars Track of the Anesthesia Residency, moving through the post-residency NIH-funded T32 training grant and faculty positions with mentored research support, and ultimately achieving extramurally funded, independent researcher status.Required Qualifications

• Bachelor's degree in related area and / or equivalent experience / training.
• Minimum 5 years of related experience.
• Demonstrated competence in performance management, staff development, conflict management, and employee engagement.
• Proficiency in use of common desktop / web applications.
• Demonstrated advanced knowledge of generally accepted accounting, fiscal and reporting principles. Demonstrated advanced competence in the use of spreadsheet and database
• software in financial analysis, fiscal management and financial reports.
• Thorough knowledge of policy and its interpretations.
• Ability to perform highly complex financial analysis and customized reporting.
• Ability to manage high volume and complex transactions.
• Thorough knowledge of and ability to interpret and apply sponsor, institutional and departmental policies. Knowledge of current compliance regulations in all areas of research administration.
• Strong interpersonal skills, service orientation, ability to multi-task effectively in a varied, high volume environment, judgment and decision-making, reasoning, ability to develop original ideas to solve problems, integrity, flexibility, proactivity, accountability, and effective verbal and
• Thorough knowledge of contracts and grants transactions and applicable financial systems, as well as related policy, accounting and regulatory compliance requirements.Preferred QualificationsNone applicable.About UCSFThe University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.Pride ValuesUCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.
  
  In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu
  
  Join us to find a rewarding career contributing to improving healthcare worldwide.The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.OrganizationCampusJob Code and Payroll Title006216 CONTRACTS AND GRANTS SUPV 2Job CategoryAdministrative Support, Research and ScientificBargaining Unit99 - Policy-Covered (No Bargaining Unit)
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Keywords: University of California San Francisco, Fremont , Research Administration Manager, Executive , San Francisco, California