Administrative Assistant
Company: Bayview Plastic Solutions, Inc.
Location: Fremont
Posted on: June 18, 2022
Job Description:
Administrative AssistantClassificationNonexemptSalary
Range$17.00 -$21.00/hourFull TimeMon - Fri 8:00am -
4:30pmBenefitsHealth Insurance401k PlanPTOPaid Holidays -JOB
DESCRIPTIONSummary Under the supervision of the Office Manager,
this position provides administrative support for the company. In
addition to typing, filing and scheduling, performs duties such as
data entry, record keeping, purchasing supplies, working on special
projects, and is the primary person answering phones. Also, answers
non-routine correspondence and assembles confidential and sensitive
information. Interacts with customers, vendors and visitors.
Independent judgment is required to plan, prioritize and organize
diversified workload.Essential Functions Reasonable accommodations
may be made to enable individuals with disabilities to perform the
essential functions.
- Forwards information by receiving and distributing
communications; collecting and mailing correspondence; copying
information;
- Maintains supplies by checking stock to determine inventory
levels; anticipating requirements; placing and expediting orders;
verifying receipt; stocking items; delivering supplies to work
stations.
- Maintains equipment by completing preventive maintenance;
troubleshooting failures; calling for repairs; monitoring equipment
operation.
- Serves customers by answering questions; forwarding messages;
confirming customer orders; keeping customers informed of order
status.
- Process data entry accurately.
- Maintains and updates filing system for the department.
- Invoices customers and follows up regarding past due
invoices.
- Enters vendor invoices, follows up regarding any discrepancies.
-Competencies
- Technical Capacity.
- Personal Effectiveness/Credibility.
- Thoroughness.
- Collaboration Skills.
- Communication Proficiency.
- Flexibility.
- Office Experience: General, Scheduling; Telephone Skills;
Typing, Documentation Skills; Meeting Planning; Verbal
Communication; Written Communication; Dependability; Attention to
Detail; Administrative Writing Skills
- Spelling, vocabulary, math and grammar skills appropriate to
the level of the position.Supervisory Responsibility This position
has no supervisory responsibilities.Work Environment This job
operates in a professional office environment. This role routinely
uses standard office equipment such as computers, phones,
photocopiers, filing cabinets and fax machines.Physical Demands
This is largely a sedentary role; however, some filing and general
cleaning is required. This would require the ability to lift files
and cleaning tools, open filing cabinets, and bend, stretch, or
stand as necessary. - - -Required Education and Experience
- High school diploma.
- Two year of administrative experience.
- Proficient using a PC in a Windows environment
- Intermediate experience with the Microsoft Office Suite:
Outlook, Word & Excel.
- Experience using QuickBooks Accounting Software.Preferred
Education and Experience
- Associate's degree.
- Five years of related experience. -
- Experience using Manufacturing software for scheduling, order
entry, inventory, and purchasing functions.Other DutiesPlease note
this job description is not designed to cover or contain a
comprehensive listing of activities, duties or responsibilities
that are required of the employee for this job. Duties,
responsibilities and activities may change at any time with or
without notice. -
Keywords: Bayview Plastic Solutions, Inc., Fremont , Administrative Assistant, Administration, Clerical , Fremont, California
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