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Office Administrative Assistant

Location: Fremont
Posted on: June 17, 2022

Job Description:

Job Description Position Title : Office Administrative Assistant Job Location: Q---Apel Medical, Inc. 4245 Technology Drive, Fremont CA 94538 46708 Lakeview Blvd, Fremont CA 94538 46808 Lakeview Blvd, Fremont CA 94538 Job Description Summary: The Q---Apel Medical Office Administrative Assistant facilitates the efficient operation of the entire organization by performing a variety of clerical and administrative tasks. Position Responsibilities and Authorities: Answers and transfers phone calls, screening when necessary. Welcomes and directs visitors and clients. Directs suppliers/delivery persons to correct location(s). Monitors office and break room supplies, places supplies orders as needed. Coordinates maintenance of office equipment. Restocks/keeps common areas clean, organized, and attractive. Assists with company events (including training courses, Board Meetings, companywide events --- ordering catering, set-up clean-up, etc). Maintains accurate financial transaction records. Collects and distributes mail. Provides order processing support (including Sales Order processing via NetSuite, saving electronic files on shared drive, manipulating PDF documents, sending daily external customer notifications, maintaining, and filing paper sales order packets). Monitors marketing collateral levels, stores large and small materials in organized fashion, maintains inventory records of materials/collateral, provides support for collection and shipment of marketing materials/demo products and supplies for company conferences, seminars and meetings both domestic and international. Supports Office Administrator/Customer Service Manager as well as all internal and external customers. Responds to and resolves administrative inquiries and questions. Qualification Requirements: Education: Associate---s degree desired; Bachelor---s degree preferred. Three to five years of experience in an administrative role. Experience & Skills: Excellent verbal and written communication skills. Excellent interpersonal and customer service skills. Proficient in Microsoft Office Suite and Adobe software. Excellent organizational skills and attention to detail. Basic understanding of clerical procedures and systems such as recordkeeping and filing. Ability to work independently. Physical Requirements: Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times. Acknowledged By: ________________________________________ Date: ________________

Keywords: QAPEL MEDICAL INC, Fremont , Office Administrative Assistant, Administration, Clerical , Fremont, California

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