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Payroll Specialist

Location: Fremont
Posted on: July 4, 2024

Job Description:

Job Title: Payroll Specialist - Full-time

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Experience with HRIS and Paychex required

5 + years payroll and benefit experience a must

Knowledge of payroll liabilities and taxes

Job Summary:

The Payroll Specialist will process and manage bi-weekly and other type payroll. Additionally, he/she will help maintain the HRIS and payroll.



? Process and manage bi-weekly and other type payroll for multiple companies and companies with multiple sites and/or out of state branches.

? Process and manage the time and attendance system on a daily basis for both regular and temps labor- time clock devices maintenance reboot, biometric set up and training of employee on the time attendance system and time system use. Track, maintain, import, review, and process employee timesheets in a timely manner. Labor time analysis of data.

? Employee PTO set up and management based on seniority, company policy, and daily requests.

? Maintain payroll information collecting, calculating, and entering data in Paychex, balancing payroll journals, reconciliation of payroll liabilities.

? Update payroll by entering changes in exemptions, benefit and savings deductions, job title and department transfers.

? Configure in the system new payroll deductions, new departments, new entities, and more.

? W2s and paystubs audits at the end of the year.

? Prepare, process 401K audit, including loans. Provide customized census for auditing and compliance testing.

? HRA (health care reimbursement) administration and management in conjunction with wellness program (review of employee performance to meet the program requirements, program funding assessment and elimination process, funding data to upload to feed the system

? Wellness program management, set up/terminate employees, monitor/order pedometers/transmitters/batteries, train employee on the program and how it works, keep inventories, set up employee online monitoring program accounts. Payroll deductions for the pedometer devices

? Manage and process employee direct deposit, garnishments, commission, benefits payments

? Resolve payroll discrepancies by collecting and analyzing information

? Respond to all inquiries, regarding payroll matters, including from accounting department.

? Prepare, customize reports by generating and filtering data, compiling summaries of earning taxes, deductions, leave, disability, and nontaxable wages

? Track, provide, and balance daily, weekly, biweekly, and annual reports for management, payroll accounting, and operations. Assist with employer cost analysis of labor for regular and temps employees.

? Ensure compliance with laws and regulations pertaining to payroll related material

? Maintain detailed records and documentation for audit purpose

? Perform routine administrative tasks to maintain employee personnel data accurate in Paychex

? Participates in other Human Resources and Payroll projects and assignments as needed.


? 5 + years payroll and benefit experience a must

? Experience with HRIS and Paychex required

? Experience with electronic time keeping systems

? Knowledge of federal, state and local employment labor laws and regulations

? Knowledge of payroll liabilities and taxes,

? Outstanding interpersonal and communication skills

? Proven ability to handle multiple projects and meet deadlines

? Proficient in Microsoft Office, Excel and PowerPoint - Advanced spreadsheet experience required.

? Detail oriented and work independently.


BS Degree in accounting or equivalent experience

We are an equal employment opportunity employer and will consider all qualified candidates without regard to disability or protected veteran status.

Keywords: , Fremont , Payroll Specialist, Accounting, Auditing , Fremont, California

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