Accounts Payable Clerk

Company: NeoLife
Location: Fremont
Posted on: May 16, 2022

Job Description:

Job DescriptionSalary: At NeoLife, we give everyone the power to live healthier and happier lives. We are a worldwide nutrition company operating in over 50 countries and in business since 1958. For over 60 years, generations of families around the world have trusted NeoLife to provide leading-edge formulas that are based in nature and backed by science, using only the finest and safest non-GMO ingredients for nutrition supplements, earth-friendly home care, and organic skincare. We believe that the right decisions about our bodies and our homes—deciding what to put into them and what to keep out of them—are among the most important decisions of our lives. When it comes to our health, and the health of our children and families, there is simply no room for compromise. We are currently looking to hire an Accounts Payable Clerk to join our team. This is an excellent opportunity for a recent college graduate with an accounting or business degree.Purpose of the RoleThe Accounts Payable Clerk is an integral member of the accounting team. He/she will be responsible for processing invoices received for payments, petty cash, and employees' expense reimbursement reports for NeoLife. Key ResponsibilitiesInclude, but are not limited to the following. Other duties may be assigned as needed to meet business needs.

• Process accounts, freight payable, and invoices.
• Process Employee expense reimbursements.
• Prepare A/P weekly checks run.
• Process manual checks as needed.
• Process, replenish and record Petty Cash transactions.
• Match accounts payable checks with supporting documents.
• Prepare journal entries as required for accruals, coding errors, etc.
• Reconcile outstanding accounts payable with the general ledger.
• Reconcile unvouchered receipts to the general ledger.
• Maintain Vendor Master Maintenance File.
• Perform A/P check reconciliation.
• Process yearly 1099.
• Maintain the following files:
• Accounts Payable check copy and back-ups
• Accounts Payable reports such as batch reports, check registers; cash requirement etc.
• Accounts Payable vendor file
• Generate monthly and weekly Commission check run.
• Perform general accounting tasks and other special projects as required.Sales and Use Tax:
  • Organize, plan and prepare all required sales and use tax returns and ensure that such returns as well as remittances are timely and accurately filed.
  • Prepare journal entries related to sales/use tax.
  • Coordinates with the Distributor Services Department on issues regarding sales tax and presents resolutions of these issues to the Accounting Manager.
  • During sales tax audit, prepare schedules required by auditors, coordinate and assist in the resolution of tax issues.
  • Reconcile sales and use tax accounts and maintain proper documentation to support internal controls over processes.
  • Research sales and use tax issues.
  • Maintains file for Resale Certificates.Qualifications:
    • BS Degree in Accounting or related field.Competencies for Success
      • Ability to work in a fast-paced working environment and complete assigned work within time constraints.
      • Ability to pay attention to details and ensure accuracy. Measures of Success
        • Invoices processed and paid on time
        • Meets deadlines Experience
          • Recent college graduate with a degree in accounting encouraged to apply.
            • Proficiency in the use of Personal Computers and Software Applications including, but not limited to, MS Office (Word, Excel, Outlook, and PowerPoint), Gmail, and Internet Browsers.
            • Ability to learn new software applications as needed.PHYSICAL DEMANDS & WORK ENVIRONMENT: The physical demands and the work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
              • While performing the duties of this job, the employee is required to talk, stand, walk, kneel, bend, pull, feel, reach, grasp, crawl, hear, and/or climb stairs.
              • The employee is required sit for extended periods of time and is required to operate telephone and software via computer.
              • The employee is required to have the ability to lift or carry up to 20 pounds.
              • Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and depth perception.
              • The noise levels are usually moderate.

Keywords: NeoLife, Fremont , Accounts Payable Clerk, Accounting, Auditing , Fremont, California