Job Title: Payroll Specialist - Full-time
Experience with HRIS and Paychex required
5 + years payroll and benefit experience a must
Knowledge of payroll liabilities and taxes
The Payroll Specialist will process and manage bi-weekly and other
type payroll. Additionally, he/she will help maintain the HRIS and
ESSENTIAL DUTIES AND RESPONSIBILITIES:
? Process and manage bi-weekly and other type payroll for multiple
companies and companies with multiple sites and/or out of state
? Process and manage the time and attendance system on a daily
basis for both regular and temps labor- time clock devices
maintenance reboot, biometric set up and training of employee on
the time attendance system and time system use. Track, maintain,
import, review, and process employee timesheets in a timely manner.
Labor time analysis of data.
? Employee PTO set up and management based on seniority, company
policy, and daily requests.
? Maintain payroll information collecting, calculating, and
entering data in Paychex, balancing payroll journals,
reconciliation of payroll liabilities.
? Update payroll by entering changes in exemptions, benefit and
savings deductions, job title and department transfers.
? Configure in the system new payroll deductions, new departments,
new entities, and more.
? W2s and paystubs audits at the end of the year.
? Prepare, process 401K audit, including loans. Provide customized
census for auditing and compliance testing.
? HRA (health care reimbursement) administration and management in
conjunction with wellness program (review of employee performance
to meet the program requirements, program funding assessment and
elimination process, funding data to upload to feed the system
? Wellness program management, set up/terminate employees,
monitor/order pedometers/transmitters/batteries, train employee on
the program and how it works, keep inventories, set up employee
online monitoring program accounts. Payroll deductions for the
? Manage and process employee direct deposit, garnishments,
commission, benefits payments
? Resolve payroll discrepancies by collecting and analyzing
? Respond to all inquiries, regarding payroll matters, including
from accounting department.
? Prepare, customize reports by generating and filtering data,
compiling summaries of earning taxes, deductions, leave,
disability, and nontaxable wages
? Track, provide, and balance daily, weekly, biweekly, and annual
reports for management, payroll accounting, and operations. Assist
with employer cost analysis of labor for regular and temps
? Ensure compliance with laws and regulations pertaining to payroll
? Maintain detailed records and documentation for audit purpose
? Perform routine administrative tasks to maintain employee
personnel data accurate in Paychex
? Participates in other Human Resources and Payroll projects and
assignments as needed.
? 5 + years payroll and benefit experience a must
? Experience with HRIS and Paychex required
? Experience with electronic time keeping systems
? Knowledge of federal, state and local employment labor laws and
? Knowledge of payroll liabilities and taxes,
? Outstanding interpersonal and communication skills
? Proven ability to handle multiple projects and meet deadlines
? Proficient in Microsoft Office, Excel and PowerPoint - Advanced
spreadsheet experience required.
? Detail oriented and work independently.
BS Degree in accounting or equivalent experience
We are an equal employment opportunity employer and will consider
all qualified candidates without regard to disability or protected